Members Present:  Laura Auger, Deborah Clukey, Brad Coburn,  Larry Davis, Patricia Davis, Melissa Douglass, Ralph Eastman, Patricia Izbicki, Donna Littlefield, Lorna Marshall,  Susan McAvoy, George Nuite, Thomas Ronco, Geraldine Rizzitello and Michelle Ward,.

Members Absent:    Pam Goulette, Anita Kain and Phyllis Watson.

Also Present:          Kevin Jordan, Greg Bellemare, Crystal Priest and Paul Stearns.

Call to Order:            The meeting was called to order by Larry Davis at 7:02 P.M.

Approval of Minutes:   A motion was made by Patti Davis and seconded by Ralph Eastman that the                                 minutes of the January 13, 2004 meeting be approved.                    

Vote: Yes ~ 15   No ~ 0   Ab. ~ 0

Public Forum:           none

Correspondence:     *Mr. Jordan read a letter of thanks from Lee Academy regarding the memorial basketball tournament.  He also read a letter announcing a $500 contest win for the high school, as well as a letter from Best Buy recognizing a grant of $2,500 (the grant was written by Bill Thompson and Linda Packard). 
*Melissa Douglass read a letter from the Mayo Hospital to 2^nd Grader Kyla Desmarais - recognizing her award winning card entry.            

Educational Reports:           none

1.         Adjustments to Agenda:   

A motion was made by Patti Davis and seconded by Ralph Eastman that the Board of Directors adds Item 2a. -  Policy Development.

Vote: Yes ~ 15  No ~ 0   Ab. ~ 0

2.         Recommendation to Employ:

A motion was made by Brad Coburn and seconded by Geraldine Rizzitello that the Board of Directors approves the following recommendations to employ for a one year contract:

·         Rex Webb             - PCMS Baseball (one year position)

·         Erin Smith   - PCMS Softball Co-Coach (one year position)

·         Dennis Smith          - PCMS Softball Co-Coach (one year position)

·         Joseph Luchini        - PCMS Assistant Track Coach (one year position)

·         Chad Graffam         - PCHS Baseball (one year position)

·         Merle Gilbert          - PCHS Softball (one year position)

Vote: Yes ~ 15  No ~ 0   Ab. ~ 0

2a.      Policy Development:

A motion was made by Patti Davis and seconded by Ralph Eastman that the Board of Directors approves a first reading of IMB, IMB-R, IMB-E1, IMB-E2, IMBAA, IMBB, IMBB-E, IMDA, IMDB, IMG, JEA, JFAA, JFAB and gives final approval to adopt policies associated with sections IJOC, IK, IKAB, IKB, IKE, IKFBB, IL and ILD of the new SAD #4 policy book.

Vote: Yes ~ 15   No ~ 0   Ab. ~ 0

3.         Policy Committee – Debbie Clukey (chair):

The Policy Committee has read every word of every policy.  Progress is continuing as we review and adopt each new policy.  We are finished with Section I.

Buildings & Grounds – Phyllis Watson (chair):

Paul reported on:

o        Project status from designated reserve

o        Portable Classroom Subsidy ($11,648)

o        Sand Truck

o        Bus Purchasing

o        Future Facilities Maintenance Plan

Budget Committee – Larry Davis (chair): 

Mr. Davis reported that the Budget Committee had met twice and had made good progress on developing a responsible budget for fiscal year 2005.

4.         Approval of the 2004-2005 School Year Calendar:

A motion was made by Lorna Lander and seconded by Geraldine Rizzitello that the Board of Directors approves the proposed 2004-2005 school year calendar.

Vote: Yes ~ 15   No ~ 0   Ab. ~ 0

5.         Administrative Reports:

      Crystal Priest (Technology Coordinator) reported on the following:

·         MEA pilot’s have turned up several “glitches”   

·         Gates Staff Development Surveys have been reviewed and offerings are out to staff.

·         PCMS will be involved in a case study regarding laptops.

Kevin Jordan (PCHS Principal) reported on the following:

·         Nathan Cookson was named the MPA Student of the Year.

·         May 27^th Fine Arts Cabaret Dinner at PCHS – Murder Mystery!

·         Researcher from California is coming to visit.

·         Winter Carnival is underway.

·         Leadership Team is progressing.

·         May Spring Fling – Community Service in the A.M.

·         Tri-county winters were listed.

Minutes – February 10, 2004                                                                                                        (3)

Greg Bellemare (PCMS Principal) reported on the following:

·               Ski Program is doing well.

·               Mr. Phillips spoke on Native American life.

·               Ski Program is doing well.

·               Several donations have been received. 

·               Student Council Valentine’s Day flower sale is on.

·               PCMS art club is active in creating cards.

·               The “Trip around the World” for Wellness was a success.

·               The 8^th Grade MEA on line is not working well.

·               Winter “Fun Day” is planned.

Sara Alberts (Elementary Principal/Special Education Director) reported on the following:

·               March 2^nd – Dr. Suess & reading activities celebrations.

·               Mr. Stearns will be reading Green Eggs and Ham to students at GPS – March 2^nd.

·               Children will be recognizing Dr. Seuss and Read across America week by sharing books from 6 to 7 PM at GPS.  Key reader for this event will be Diane McKarthy Clark.

·               Fathers will be preparing Green Eggs and Ham for students at McKusick School in the morning and many will follow up by reading stories to small groups of children.  The Cat in the Hat will be making rounds visiting children at both schools.

·               March 4^th – Bill Wood – nutritionist is coming to speak with students in both schools about healthy foods.

6.         Chairperson's Report: Larry Davis pointed out some key flaws in the Governor’s Task Force Report.  Mr. Davis suggested a survey to determine if there are any concerns or ideas regarding consolidation.  Mr. Davis mentioned the importance of good attendance at committee meetings.  Larry thanked the Board for their support during his two years of service as board chair.

7.         Superintendent's Report - Superintendent Stearns discussed the following:

·               Met with Susan Corrente on Friday the 6^th.

·               Discussed consolidation issues with neighboring towns.

·               Discussed State Regionalization Committee

·               Received funding for portable classroom (3 year lease/purchase)

·               Working on and refining the Local Assessment System

·               Recent donations (Kiwanis, Samuels, Town of Guilford, Hardwood Products)

·               Grant from Best Buy – Bill Thompson/Linda Packard

·               Dropout Prevention Committee – Laura Auger

·               Cafeteria Personnel Change

·               TCTC roof – ten year bond

·               Hazard Communication Plan and Universal Waste Management Plan received from Chemsafe

·               Recommendations for Athletic Procedures (attached)

8.         Yearly Evaluation of PCMS Principal:

A motion was made by Patti Izbicki and seconded by Ralph Eastman that the Board of Directors goes into executive session for the purpose of evaluating the PCMS Principal.

            Vote: Yes ~ 15   No ~ 0   Ab. ~ 0

          Time In:         8:48                Time Out:       9:29

          Action Taken:

A motion was made by Patricia Davis and seconded by Patricia Izbicki that the Board of Directors extends the PCMS Principal’s current contract by one additional year - through June 30^th, 2006.

Vote: Yes ~ 14  No ~ 0   Ab. ~ 1

9.         Superintendent’s Contract:

A motion was made by Ralph Eastman and seconded by Brad Coburn that the Board of Directors goes into executive session for the purpose of discussing Negotiations.

            Vote: Yes ~ 15   No ~ 0   Ab. ~ 0

          Time In:         9:30                Time Out:       9:35

          Action Taken:

No action taken

10.      Adjournment:

A motion was made by George Nuite and seconded by Geraldine Rizzitello to adjourn the meeting at 9:40 p.m.

Vote: Yes ~ 15 No ~ 0   Ab. ~ 0

Respectfully Submitted,

Paul A. Stearns

Superintendent of Schools
SAD #4